Bookkeeping, Tax, and Company Formation for U.S. Businesses
Accounting City helps founders start and run companies in the United States. We handle entity formation, bookkeeping, tax preparation and filing, financial reporting, advisory, and management reporting - start to finish, without handoffs
Bookkeeping, Tax, and Company Formation for U.S. Businesses
Accounting City helps founders start and run companies in the United States. We handle entity formation, bookkeeping, tax preparation and filing, financial reporting, advisory, and management reporting - start to finish, without handoffs
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One Team Across Bookkeeping, Tax, and Reporting
Most founders end up with a formation agent in one place, a bookkeeper in another, and a tax preparer who sees the books once a year, in March. We do all of it, so nothing gets lost between them.
- That matters most for non-U.S. founders, e-commerce sellers, tech companies, and service businesses running U.S. operations from abroad — the cases where a small setup decision turns into an expensive problem two years later.
- Our job is to get your books, filings and reporting under control and keep them there. You get a clear plan, a specialist you can reach directly, and advice you can act on.
Services
01/ U.S. Business Formation
We set up your U.S. entity around how the business will actually run. We review your model, recommend a structure and a state, obtain the EIN, and map out what comes next: banking, payment processing, bookkeeping, and your filing calendar. Registering the company is the easy part. The decisions that matter are how you will take payments, keep records, pay contractors, sell through marketplaces, and stay current with the IRS and your state.
02/ Bookkeeping
We keep the books for U.S. companies in QuickBooks, Xero, Zoho, Sage, FreshBooks, NetSuite and Excel. That covers categorizing transactions, reviewing the chart of accounts, reconciling bank, credit card, payment-processor accounts, recording income and expenses on your accounting method, keeping invoices, bills, and receipts in order, running payroll, and tracking loans. We do not just post entries and move on. If something looks wrong, unusual, or risky, you hear about it that month - not at year-end.
03/ Tax Preparation and Filing
We handle U.S. tax compliance for businesses and individuals. We get the books tax-ready, check the numbers behind them, calculate what is owed, and prepare and file the returns. That includes federal and state returns for LLCs, S corporations, C corporations, and partnerships; state income tax returns; Forms 1099; sales tax returns; individual returns on Form 1040; and other filings that may apply.
04/ Management Reporting
A tax return tells you what happened. Management reporting tells you why. We build out profitability by product or service line, expense breakdowns, cash flow, budget versus actual, KPIs, and results by department, project, location, or entity. We can set a monthly reporting rhythm, define the metrics worth tracking, and build interactive BI dashboards so you are running the business on current numbers.
05/ Business and Tax Advisory
Straight answers on entity structure, bookkeeping, federal and state taxes, sales tax nexus, Forms 1099, payroll, management reporting, and how to organize the finances of a U.S. company. We start with your actual numbers and circumstances, lay out the options, and tell you what we would do: what to verify, what information to gather, and what to do next.
06/ Corporate Training
We train in-house teams on U.S. bookkeeping and management reporting. It suits companies that want to build the capability internally, improve the quality of their data, and put repeatable financial processes in place.
Come to Us Before or After You Form the Company
Still planning? We help you choose a structure, get the company registered, and set up bookkeeping and a compliance calendar from day one.
Already operating? We take over the books, catch up whatever is behind, get your records tax-ready, handle the filings, and build reporting on top of them.
Either way, you are working with one team - not a formation agent, a bookkeeper, a tax preparer, and an analyst who never speaks to each other. We work from the same set of numbers and know how one decision affects the rest.
Already operating? We take over the books, catch up whatever is behind, get your records tax-ready, handle the filings, and build reporting on top of them.
Either way, you are working with one team - not a formation agent, a bookkeeper, a tax preparer, and an analyst who never speaks to each other. We work from the same set of numbers and know how one decision affects the rest.
Who We Help
We work with founders and companies that need practical, hands-on support for a business in the United States:
- Non-U.S. residents forming or already running a U.S. company
- Owners of LLCs, S corporations, C corporations, and partnerships
- E-commerce businesses and sellers on Amazon, Shopify, and Etsy
- Tech, SaaS, digital, and service companies
- Companies with employees or contractors, payroll, and Forms W-2 and 1099
- Businesses that need sales tax analysis and reporting
- Owners who need an individual U.S. income tax return
- Companies whose books are behind, incomplete, or inconsistent
- Teams that need management reporting and BI dashboards
- Anyone ready to replace manual, spreadsheet-driven finance
Why Businesses Choose Accounting City
One team can support the business from formation and day-to-day bookkeeping through tax filings and management reporting
Recording transactions is the baseline. When we spot a bookkeeping error, a tax exposure, or a process that will break as you grow, we bring it to you with a recommended fix.
We explain complex issues in plain English, so you understand what is happening, what information is needed, which obligations require attention, and why it matters.
You work with the same person month to month. Nobody starts from zero every time you have a question.
Formation, catch up bookkeeping, tax filings, an IRS or state notice, management reporting, or a straight answer about what needs to happen next.
Our work spans bookkeeping, U.S. tax matters, BI systems, management reporting, and financial analysis. That allows us to look beyond individual entries and understand what the numbers mean for the business.
Our Projects
How We Work
- ConsultationWe start with the company you already have—or are planning—and how it operates. We review the current accounting setup, tax and reporting questions, payment flows, contractors, and your immediate priorities.
- Action PlanA short list: what needs to happen now, what information we need from you, which processes to set up, and which tasks we can take on right away.
- ExecutionWe do the agreed work - formation, bookkeeping or clean-up, tax preparation and filing, reporting setup, advisory, or management reporting.
- Ongoing SupportWe stay on, answer questions as they come up, help with new situations, and adjust the setup as the business grows.
What You Get
A finance team that knows your company and keeps bookkeeping, tax, and reporting in one place. You make decisions on real numbers, meet deadlines without a fire drill, and always know what is coming next. Accounting City is for founders who want their U.S. business run properly: clean records, honest reporting, and a financial base that holds up.
Pavel Prokopyuk
Founder of Accounting City and Accounting School
Founder of Accounting City and Accounting School
I have spent more than 16 years in financial analysis, management reporting, and U.S. bookkeeping. I currently head FP&A (Financial Planning & Analysis) and work with international companies on financial operations, accounting systems, and reporting for the U.S. market.
Experience
• Accounting for businesses with $46M+ in annual revenue
• 16+ years of hands-on finance and accounting experience
• U.S. bookkeeping and tax
• Supporting clients through IRS audits
• Tax and accounting advisory
• Tax planning and tax-efficiency advisory
• Design and rollout of management reporting
• Financial analysis and budgeting
• Development of internal financial systems
• Passed Level I of the CFA Program
Experience
• Accounting for businesses with $46M+ in annual revenue
• 16+ years of hands-on finance and accounting experience
• U.S. bookkeeping and tax
• Supporting clients through IRS audits
• Tax and accounting advisory
• Tax planning and tax-efficiency advisory
• Design and rollout of management reporting
• Financial analysis and budgeting
• Development of internal financial systems
• Passed Level I of the CFA Program
We Work With:
Frequently Asked Questions
If you are not a U.S. resident, nothing stops you from forming a company here - there is no residency or citizenship requirement. What matters is choosing an entity type and a state that fit how the business actually operates, and knowing what comes after registration: the EIN, a bank or fintech account, payment processing, bookkeeping, and your filing calendar. We handle the setup and stay on afterward.
Most owners want to know what they are actually paying for month to month. It covers categorizing transactions, reconciling bank, credit card, and payment-processor accounts, recording income and expenses, keeping invoices, bills, and receipts in order, posting payroll and contractor payments, and tracking loans. Exact scope depends on the engagement. The point is to keep the books current all year instead of rebuilding them at the deadline.
There is no single answer here, and anyone who gives you one has not looked at your business. It depends on entity type, tax classification, state registrations, what you sell and where, income and expenses, and whether you have employees or contractors. We go through the specifics and tell you which federal and state returns, payroll filings, information returns, and sales tax filings apply to you.
Before a return can be prepared, the books have to be complete and reconciled: transactions and their categories, bank balances, income and expenses, payroll, contractor details, loans, invoices, and supporting documents. We review what you have, flag the gaps, and organize everything the return needs.
Look past the monthly fee - that is where most people go wrong. Ask how they handle reconciliations, contractors and Forms 1099, payroll, sales tax, marketplaces, and payment processors, and how often the accounts get reconciled. A good bookkeeper raises issues before they become problems and explains them.
If the work is connected, one team is usually simpler. Formation decisions drive bookkeeping and tax; bookkeeping drives filings and reporting. Split across providers, someone has to hold the whole picture - and that person ends up being you. A single team keeps those decisions aligned and brings in a CPA, EA, or other authorized professional when a filing requires one.
If you suspect something is off, start with the reconciliations. The books should tie out to your bank and credit card statements and hold together across the income statement and balance sheet. A proper review also compares the books against prior tax filings and chases down uncategorized transactions and unusual balances. Send us the file and we will tell you what needs correcting.
Being behind is common, and it is fixable. We start from bank and credit card statements, payment-processor exports, invoices, expense records, payroll and contractor data, and loan documents. From there we rebuild the missing periods, categorize the activity, reconcile the accounts, and bring you current.
You can wait, but it costs more. Missing documents, uncategorized transactions, contractor records, and sales tax questions accumulate, and by the time anyone looks at them the year is closed and your options are limited. Current books are also the only ones that are any use to you during the year.
Usually, yes - the two jobs are different. A CPA or enrolled agent calculates and files, but they need complete, accurate records to work from. Bookkeeping is what produces those records: transactions categorized, accounts reconciled, and documentation on file throughout the year.
Pricing tracks the work involved: transaction volume, business complexity, the number of accounts and entities, payroll, contractors, marketplaces, sales tax obligations, catch-up work, and any additional services. We review the current setup, define the scope, and quote it.
That depends on the structure, the formation state, the registrations you need, and how much bookkeeping, tax, and advisory support you want. We look at the situation first, recommend the steps, then price the scope.
Yes - that is the usual arrangement here. Formation, ongoing or catch-up bookkeeping, tax preparation and filing, sales tax, Forms 1099 and W-2, advisory, and management reporting. Keeping it together preserves context and saves you from coordinating four separate vendors.
Start With a Free Consultation
Tell us what you need help with. We will go through your situation, identify what needs attention first, and recommend the scope that fits - formation, bookkeeping, tax work, advisory, management reporting, or support across all of it.
Accounting City LLC
Accounting City LLC
30 N Gould St Ste R
Sheridan, WY 82801, USA
30 N Gould St Ste R
Sheridan, WY 82801, USA
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