Bookkeeping for U.S. Businesses
Bookkeeping in the U.S. goes well beyond categorizing bank transactions.
For a U.S. company, the books are the foundation for tax filings, management decisions, and working with contractors, banks, and investors.
For a U.S. company, the books are the foundation for tax filings, management decisions, and working with contractors, banks, and investors.
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Accounting City keeps your books organized and up to date
- We work with LLCs, C сorporations, S сorporations, e-commerce businesses, IT companies, service businesses, marketplace sellers, and founders running U.S. companies from abroad.
- Our job isn't to fill in spreadsheets. It's to give you a clear financial picture and numbers you can base decisions on.
Our U.S. Bookkeeping Services
Our U.S. Bookkeeping
Services
- Bookkeeping
in the System You Already UseWe work in QuickBooks, Xero, Zoho, Excel, Sage, Wave, and other accounting systems. We can set your books up from scratch, review an existing file, correct errors, and turn messy records into something you can work with.. - Payroll
and ContractorsWe record payments to employees and contractors and work with ADP, Gusto, QuickBooks, and other payroll platforms. We also handle payroll-related reporting, including Forms W-2 and 1099. - Cash or Accrual
Basis AccountingWe keep the books on the method your company uses - cash or accrual - so revenue, expenses, receivables, payables, and other balances land in the right period and the file is ready for tax work. - Management
ReportingWe build reports that show the business by client, project, vendor, business line, or whatever level matters to you.
If something in the numbers looks off, we raise it before it turns into a bigger problem. - Year-End Close
and Tax-Ready BooksWe close out the year, reconcile bank accounts, record loans and depreciation, and get the books ready for tax preparation. Your tax preparer starts from a clean set of records, which cuts down on last-minute corrections before filing. - Special ProjectsNot every accounting issue fits a monthly package.
We rebuild historical books, clean up existing files, work through complex transactions, prepare custom reports, estimate tax exposure, and take on work outside the standard monthly scope.
OUR NUMBERS
<0.5%
tax estimate variance
tax estimate variance
We provide a complete tax-ready file, so we can estimate your taxes before the CPA’s final response.
0
CPA adjustments
CPA adjustments
Your books are kept in full — your CPA doesn’t need to make corrections for filing.
<1
day to answer a question
day to answer a question
We aim to support clients quickly and efficiently.
Full-Service
Bookkeeping Support
Bookkeeping Support
We keep the books current, review the accounting for accuracy, and maintain the records so they can be used for reporting, tax work, and management decisions.
- Setting up or reviewing the chart of accounts
- Categorizing bank and payment transactions
- Reconciling bank and other account balances
- Recording revenue, expenses, invoices, and refunds
- Accounting for loans, depreciation, and other non-routine transactions
- Tracking employee and contractor payments
- Preparing Profit and Loss and Balance Sheet reports
- Reviewing the books before anything goes to the tax preparer
- Answering day-to-day accounting questions
Every month, we look at how the numbers are moving and check for discrepancies, missing payments, unusual balances, and miscategorized. Your tax preparer gets books that are ready to work with.
Who We Work With
We support U.S. businesses of different types:
- LLCs, S corporations, and C corporations
- Amazon, Shopify, Walmart, and Etsy sellers
- IT, SaaS, and digital businesses
- Service companies
- Businesses with contractors and payroll, including W-2 employees
- Companies with high transaction volume
- Non-U.S. founders running a U.S. business remotely
- Businesses that need their books ready for tax filing
An IT company looks different - contractors, payroll, international payments, and client invoices.
Both need bookkeeping. Neither needs the same setup.
Who We Work With
We support U.S. businesses of different types:
- LLCs, S corporations, and C corporations
- Amazon, Shopify, Walmart, and Etsy sellers
- IT, SaaS, and digital businesses
- Service companies
- Businesses with contractors and payroll, including W-2 employees
- Companies with high transaction volume
- Non-U.S. founders running a U.S. business remotely
- Businesses that need their books ready for tax filing
An IT company looks different - contractors, payroll, international payments, and client invoices.
Both need bookkeeping. Neither needs the same setup.
We Keep the Books - We Don't Just Categorize Transactions
Our work doesn't stop at importing a bank feed into QuickBooks.
We review the transactions, check the categories, reconcile balances, and account for loans, payroll, invoices, depreciation, and everything else that moves the financials.
You get a better view of where your tax numbers are heading, and far fewer errors or questions after filing.
We review the transactions, check the categories, reconcile balances, and account for loans, payroll, invoices, depreciation, and everything else that moves the financials.
You get a better view of where your tax numbers are heading, and far fewer errors or questions after filing.
Why Businesses Choose Accounting City
We combine bookkeeping with advisory work.
Recording an entry correctly matters; understanding what it means for the business matters just as much. When we see a risk or an inconsistency, you hear about it before it becomes a year-end problem.
Recording an entry correctly matters; understanding what it means for the business matters just as much. When we see a risk or an inconsistency, you hear about it before it becomes a year-end problem.
Our approach comes down to three things:
- You should be able to understand your own books.
- The records behind your tax filings should be complete and accurate.
- Bookkeeping should help you run the company and reduce avoidable filing and audit risk.
Explore More Case Studies
Pricing
* Pricing depends on the number of transactions and any add-on services.
Bookkeeping 100
$150 / month
up to 100 transactions per month
Bookkeeping 300
$330 / month
100–300 transactions per month
Bookkeeping 500
$450 / month
300–500 transactions per month
Bookkeeping 1,000
$750 / month
500–1,000 transactions per month
Bookkeeping 3,000
$1,350 / month
1,000–3,000 transactions per month
Bookkeeping 3,000+
Custom pricing
3,000+ transactions per month
- Transaction review and error correction as needed (billed separately).
- Software purchase and setup (if needed).
- Chart of accounts setup (accounting categories).
- Bookkeeping under your chosen method (Cash or Accrual).
- Bank feed posting and bank reconciliations.
- Invoicing for revenue and expenses.
- Financial reporting: Profit & Loss, Balance Sheet, and customer/vendor reports.
- Accounts receivable and payable oversight — annually.
- Inventory and finished goods tracking — annually.
- Ongoing support.
- Response time: within 1 business day.
- Billing: prepaid at the beginning of each month.
- Service delivery timeline: no later than the 15th of the month following the reporting month.
- Contract cancellation: no restrictions. You pay only for the work completed.
Bookkeeping
Payroll
Monthly monitoring
Taxes
Reporting & analytics
Other
- Loan entries.
- Depreciation entries.
Payroll
- Payroll processing (W-2). Software is billed separately.
- Contractor payments (1099).
Monthly monitoring
- Monthly accounts receivable and accounts payable monitoring.
- Monthly tracking of raw materials, supplies, and finished goods.
Taxes
- Sales tax filings.
- 1099 filings.
- Federal tax return filing.
- State and local tax return filing.
Reporting & analytics
- Budgeting
- Advanced QuickBooks tracking: classes, budgets, locations, tags, and more.
- Business reporting tailored to you: reports by the level of detail you need, custom calculations, financial analysis, and more.
- Interactive BI reporting: dashboards with dynamically updated company data.
Other
- Expedited information turnaround (by the 5th calendar day).
- Custom projects.
- Document storage in QuickBooks.
Your final price is confirmed after the consultation and depends on scope and workload. Contact us to get an exact quote.
How to Get Started
Frequently Asked Questions
Yes. We can take on the full bookkeeping function: review the existing file, set up or clean up the books, record transactions, reconcile accounts, prepare financial reports, and get everything ready for the CPA or tax preparer before filing.
Yes. We review the current file - chart of accounts, transaction categories, bank balances, invoices, payroll, loans, depreciation, and other relevant accounts. Afterward, we show you what needs to be corrected and how the books should be handled going forward.
Yes. We work with existing books as well as new setups. If the accounting has been inconsistent, contains errors, or isn't ready for tax filing, we clean up the records and put an ongoing process in place.
We review the accounting, not just the bank feed. We look at each transaction in the context of the business, the accounting method, tax reporting, and what the CPA will need later. Issues surface during the year instead of at the filing deadline.
Yes. We reconcile the accounts, review revenue and expenses, and record loans, depreciation, payroll, Forms 1099, and other relevant transactions. The CPA receives organized records instead of a raw export that still needs cleaned up.
Yes - and in Xero, Zoho, Excel, and other accounting systems. If a file already exists, we can review its condition. If the books haven't been set up yet, we build the structure from scratch.
Yes. We work with Amazon, Shopify, Walmart, Etsy, and other e-commerce sellers: sales, refunds, marketplace fees, advertising, storage costs, payment processor settlements, and the other flows that have to be reflected correctly in the books.
Yes. We record payments to employees and contractors, work with payroll platforms, and handle Forms W-2 and 1099. This comes up often with IT teams, digital agencies, service companies, and businesses working with remote professionals.
It depends on transaction volume, how complex the books are, and any additional work involved - payroll, sales tax, loans, depreciation, management reporting, catch-up work, or preparing the books for a CPA. We review the current setup first, then recommend the level of support that fits.
Pricing depends on the number of transactions and the scope of work. Our entry-level package starts at $150 per month for up to 100 transactions. Businesses with higher volume, payroll, additional reporting, or more complex accounting are priced on the actual workload.
Yes. We prepare Profit and Loss and Balance Sheet reports, budget tracking, and reporting by client, vendor, project, or business line. The books should be useful throughout the year, not only when the return is due.
We go through your company type, accounting system, transaction volume, payroll, contractors, sales tax, and current tax obligations. From there, we outline the scope, explain what needs to be corrected or set up, and recommend the next steps.
Schedule a Consultation
If you need bookkeeping support for a U.S. company, tell us how the business is set up and where the books stand today. We'll review the situation, estimate the volume of work, recommend the right level of support, and explain how to keep the accounting current - without a cleanup scramble at tax time.
Accounting City LLC
Accounting City LLC
30 N Gould St Ste R
Sheridan, WY 82801, USA
30 N Gould St Ste R
Sheridan, WY 82801, USA
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